Generally, if an employee incurs legitimate business expenses on behalf of the company and pays for those expenses using their own money or a personal credit/charge card, the employee, subject to the company’s policy and its ownership or management’s approval, may submit a company expense report with the proper receipts/backup for reimbursement through the company.

If you (the business owner) or your employees need to use a personal credit or charge card (or even cash) for legitimate business-related expenses, complete a business expense report with an itemized list of the transactions.